Secretary
Incumbent supports the Regional Manager and administrative program managers in carrying out the mission of the office. This position works closely with the Regional Manager to oversee, coordinate, and manage a broad range of administrative, budgetary, and procurement activities including preparing time and attendance records, processing travel requests and vouchers, and making small purchases with a credit card. Uses electronic systems to include hardware and software components in an office environment to store, retrieve, manipulate, transfer, compute, and/or print information. Makes extensive travel arrangements for the Regional Manager and other front office employees, including all pertinent details such as coordinating dates of visits, arranging for airline reservations, ground transportation, and hotel accommodations. This position has lead responsibility for a team of Federal and contract administrative assistants including coordination of administrative coverage throughout the Regional Manager's office; development of non-lead administrative assistants; and evaluation of administrative resource needs in the Region. This position serves as the Contracting Officer Representative (COR) for an Administrative Services contract, performing a wide variety of COR administrative duties; such as, assisting the contract bidding process; reviewing and approving invoices from the contractor; resolving discrepancies; approving monetary awards, overtime, training, and travel for the contract employees; and calculating budget items for current and projected fiscal years. You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement. SPECIALIZED EXPERIENCE REQUIREMENTSA qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as:
experience with full range of secretarial and administrative support functions; experience with teamwork/collaboration, ability to recognize value of teamwork and address cross cutting issues and programs; knowledge of travel, office management and administrative procedures, document control, filing systems, correspondence review and quality control. Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write see resume in your application! Knowledge of organizational structures, missions, substantive programs, and key personnel and relationships of support activities to conduct studies, analyze findings, and make recommendations for solutions of specific problems and potential problem areas. Knowledge of general office automation software, practices and procedures; a competitive level proficiency in typing as required. Skills in the area of travel, office management, and administrative procedures. Ability to research, interpret, and apply administrative policies, guidelines, and directives. Knowledge of contract law to serve as a Contracting Officer Representative. Experience refers to paid and unpaid experience. Examples of qualifying unpaid experience may include:
volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Time-in-Grade:
Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.CTAP/ICTAP candidates:
To be considered well qualified you must meet all of the requirements as described in this section.You must meetallqualifications and eligibility requirements by the closing date of this announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
experience with full range of secretarial and administrative support functions; experience with teamwork/collaboration, ability to recognize value of teamwork and address cross cutting issues and programs; knowledge of travel, office management and administrative procedures, document control, filing systems, correspondence review and quality control. Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write see resume in your application! Knowledge of organizational structures, missions, substantive programs, and key personnel and relationships of support activities to conduct studies, analyze findings, and make recommendations for solutions of specific problems and potential problem areas. Knowledge of general office automation software, practices and procedures; a competitive level proficiency in typing as required. Skills in the area of travel, office management, and administrative procedures. Ability to research, interpret, and apply administrative policies, guidelines, and directives. Knowledge of contract law to serve as a Contracting Officer Representative. Experience refers to paid and unpaid experience. Examples of qualifying unpaid experience may include:
volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Time-in-Grade:
Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.CTAP/ICTAP candidates:
To be considered well qualified you must meet all of the requirements as described in this section.You must meetallqualifications and eligibility requirements by the closing date of this announcement.
- Department:
0318 Secretary - Salary Range:
$55,851 to $72,602 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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